Contractor Insurance Expiry Tracker
A subcontractor's COI expires on a Thursday. You find out on Monday when their insurance company flags it. The project stops, the general contractor calls, and you spend the week sorting out a problem that could have been caught six weeks ago.
Tracking contractor insurance in a spreadsheet works until someone forgets to update it. The coverage lapses not because nobody cared — but because checking 40 expiry dates manually is the kind of thing that gets done "next week."
Expiron's document tracking takes the PDF, reads it with AI, and pulls out the expiry date automatically. No manual entry. Alerts go out at 60, 30, 14, 7, and 1 day before coverage lapses.
You can organize documents by contractor so when you need to check a specific subcontractor's status, you're not opening folders.
- AI reads the COI PDF and extracts the expiry date automatically — no spreadsheet update required.
- Organize by contractor using client management — every subcontractor's coverage status is one filter away.
- Alerts at 60, 30, 14, 7, and 1 day before coverage lapses, to email or Slack.
Common questions
- What document formats does it accept?
- PDF, Word, and most image formats. Works on ACORD 25 COIs, state license certificates, and most standard formats.
- What if the AI misreads the expiry date?
- You can edit the extracted date manually after upload. The AI gets it right most of the time, but you're always in control.
- Can I track multiple contractors in one account?
- Yes. Pro plan is unlimited documents, organized by contractor using the client management feature.
- Does this only work for insurance?
- Anything with an expiry date — business licenses, certifications, permits, contracts. If a date is on the document, Expiron can find it.