Employee Certification Tracking Tool
The safety officer's first aid cert lapsed. He renewed it online, logged it in the state portal, and didn't loop in the firm's admin. The firm submits compliance documents in April. State flagged.
Upload the certification PDF, the AI reads it and extracts the expiry date. You confirm or edit, and alerts run from there. When someone renews, upload the new document and the old expiry is replaced.
Works for OSHA cards, professional licenses, food handler certs, CPR certifications, driver's licenses where relevant — any document with an expiry date.
- AI extracts expiry dates from certification PDFs — no manual entry, no spreadsheet column to maintain.
- Alerts at 60, 30, 14, 7, and 1 day before expiry, to email or Slack.
- Organize by team, department, or employee using the client management feature.
Common questions
- Can employees submit documents themselves?
- Not currently — documents are uploaded by the account holder. Self-service submission is on the roadmap.
- What certification types does it work with?
- Any document with an expiry date — OSHA cards, professional licenses, food handler certs, CPR, safety training.
- Can I organize by team or department?
- Yes — create a client account per department or team and assign their documents to it.
- Does it work for contractor certifications too?
- Yes. Any document, any person type — employee, contractor, or vendor.